Updates

IT managers and organization managers can now take a look at the new and improved Apps management module in their PMS.

As we’ve shared before, managing your integrations is now more intuitive and more accessible as a central apps module.

Same content, more ease of use, better looks

• The market stall icon takes you to the Apps module in the PMS organizational view.

• The content and settings of your apps have not changed.

• The new layout and design further emphasizes that integration management is part of BEX PMS.

• Explore the separate indexes for available apps, installed apps, and your own developer dashboard.

Read more: Getting started with BEX App integrations

Your costs won’t change - but the settings pages will. We’ve simplified the rather outdated cost pages and their settings to make creating and managing cost items easier and more intuitive. This update will be active in your PMS next week.

More distinction between mandatory costs and add-ons

When creating a new cost item, you’ll first be asked whether you want to create a mandatory cost item, or an optional add-on. This distinction allows for an easier set-up. You’ll also notice some settings are presented differently; their functionality remains the same.

Separate price management for costs

When creating a new cost item, you still determine a default price and differentiation level. However, the actual price differentiation and subsequent management of cost prices will be accessible separately, for both existing and new cost items. When opening a cost item from the overview, you will see that its price and pricing settings can be viewed and edited independently of the other cost settings.

This will make updating and indexing the prices of costs quicker and easier.

Page update indicator, new Bunny video widget, button widget update, and safeguard for user deletion.

Page settings now include date and time of last update

In the settings tab of every page, a read-only 'Last Updated' field now shows the exact date/time a page or its related widgets were last modified. Useful when keeping track of your site updates!

New Bunny.net video widget

With the new Bunny video widget, videos stored and managed via Bunny.net can easily be added to pages. The widget is very similar to other video widgets, link the correct video by entering the Bunny video IDs.

Enhanced internal page linking in Button widget

When configuring the Button widget to link to another page on your own website, you can now click the search icon to easily and quickly find and add the CMS page you want the button to link to.

Safeguard when deleting users

A new safety check for user deletions shows an alert when attempting to delete an Account Manager or Main User. This is to prevent accidental loss of data or access.

Updates for Airbnb, Booking.com, Hoseasons pricing, Peppol invoices, and new Landal connection.

Airbnb integration sends current price only

Airbnb's technical requirements no longer allow multiple price periods for costs. For existing setups where multiple periods were in use, BEX has automatically linked a copy of the cost with only the current price to the channel, ensuring your listings remain compliant and synchronized.

Hoseasons manual price updates and LOS pricing derivations

Manually updating pricing directly from the Hoseasons integration app is now possible when a pricing feed is used. You can push price changes to Hoseasons instantly without waiting for the next automated background sync.
There is also a new calculation method that automatically derives five-night and six-night prices from the seven-night price (when enabled). This ensures your pricing strategy remains consistent with Hoseasons' internal standards.

Booking.com message and tax updates

Your Booking.com messages, including welcome notes and neighborhood details, now sync with all available translations. Your guests receive important information in their preferred language, from the moment of booking. If the 'host profile' content synchronization has been enabled, the welcome message now also includes descriptions relating to your Booking.com property.

Tourist tax for Booking.com is now applied as a property charge, meaning that tax is applied the same way for all connected types. Guests also see the improved price breakdown.

New pricing synchronization for Landal

A new automatic pricing data synchronization between Booking Experts and the Landal platform ensures consistent and up-to-date pricing across both systems. This eliminates the need for manual price management for Landal users.

Peppol invoices include payment instructions and stay dates

Peppol invoices now automatically include comprehensive payment instructions. This update adds the online payment portal URL, IBAN, and BIC directly to the invoice, making it easier for guests and partners to settle balances through their preferred methods.
Peppol invoices also include the specific stay period start and end dates whenever they are available. This addition provides your guests with more comprehensive billing details, for more transparency about stay durations on corporate invoices.

BigQuery syncs subdomain data

The BigQuery integration has been expanded with a new dimension for subdomain data. Users can now select and sync this specific dimension, providing deeper insights and more granular reporting capabilities for organizations with multiple subdomains.

Soon, managing your integrations will become more intuitive and more accessible from within BEX PMS as a central apps module at the organizational level.

Same content, more ease of use, better looks

This upcoming redesign will not remove the familiar market stall icon in the navigation bar, but it will take you to a new place: an app store module within the PMS organizational view. This means we’re leaving behind the current, separate environment for integration management.

Don’t worry, the content and settings of your apps will not change, and the app management rights are still restricted to organizational managers and IT managers. When managing an installed app, the command bar will be displayed as a more compact dropdown.

The layout and design of the app store will become in line with the PMS itself, further demonstrating that integration management is truly a part of BEX PMS. Compact app indexes will give you a clear overview of available apps, and your installed apps.

As an added bonus, the app developer experience will also change. Developers get their own app dashboard within the app store module, which Booking Experts will continue to improve after this redesign.

An easy and quick way of creating a group booking for large groups of guests is now available. In a single flow, search availability for the total guest group and add multiple reservations to the group booking.
Click the renamed '+Booking' button in your navigation bar, and select 'Group booking'.

Especially useful when hosting large guest groups

When a guest calls to find accommodation for a large number of people, you can confirm your availability in a few seconds. The search results will also show exactly which accommodations are available for the group, along with an indication of the costs.
After creating the group booking, add the booker’s personal data and the guest list can be filled through the guest portal.

Read more: Creating a group booking

Flexible payments, new guest portal, new object page, and improvements for guest lists and todos.

Payments & Financials

Flexible partial payments

Guests can now make flexible partial payments directly through the payment portal. A new administrative setting allows custom payment amounts, providing guests with more control and improving the overall collection process.

Streamlined payment creation

The process for creating payments has been significantly streamlined by merging the 'New Payment' and 'New Payment Request' forms. The system now intelligently determines whether to create a direct payment or a payment request based on the selected method, reducing manual steps for your team.

Invoice periods included in exports

Exports of invoices now include the specific start and end dates of the invoice period. The exported financial data provides a clear reference for the timeframe each invoice covers, making external reporting and auditing simpler.

New BEX Payments installations start with reseller rates

To ensure optimal pricing structures for new users, the default starting point for BEX Payments is now reseller rates. This streamlines and simplifies the onboarding process for new administrations, and ensures that the most common and competitive rate structures are applied from the start.

Memos visible for payment installments

The index page for overdue payment installments has been upgraded to display booking memos as well as invoice memos, with a text balloon icon. This provides the immediate context of booking notes while managing collections, ensuring important information is accessible without navigating away from the financial overview.

Guest Experience & Portals

Major Guest Portal interface update

The Guest Portal has received a significant overhaul featuring a refreshed UI and a more mobile-friendly design that incorporates your organization's unique branding. Guests now benefit from a clearer booking overview, a dedicated section for payment deadlines, and a checklist for essential check-in tasks like finalizing guest lists and adding license plates.

Logging of guest actions

Everything a guest does within the Guest Portal, such as updating a guest list, adding a license plate, or adjusting order items, is now automatically logged in the reservation history. This created a transparent audit trail of all guest-initiated changes.

Operations & Bookings

User-focused redesign of object management

The individual object pages have been upgraded to a high-visibility tile structure. View all active settings and object details at a glance, and quickly manage objects without switching to another view.

Age mismatch alert and intermediate save of guest lists

Partially completed guest details can now be saved to be fully completed at a later time. This is possible both in the back office and the Guest Portal. Additionally, a new alert identifies age mismatches between the provided dates of birth and the guest group, helping to keep guest data accurate for insurance and reporting purposes.
Read more: New alert for age mismatch in guest group

Better data entry for new bookers and contacts

The layout for Booker and Contact forms has been redesigned to improve data entry. Financial fields like VAT and BRN are now logically grouped under financial details, and a new address line has been added to accommodate more complex location data.

Optimized todo management

Managing operational tasks is now more efficient with improved performance for bulk actions and currency displays for hourly rates. The completed todos page now sorts by the most recent completions, allowing managers to see the latest work status at the top of the list.

ParcVu sales offer, page management, page labels, and better widget reliability.

ParcVu synchronization of vans for sale

Van data in ParcVu can now be directly synchronized into CMS sales objects, using the "Sync from ParcVu" feature on the sales objects index page. The "Edit in ParcVu" button on the corresponding edit page creates a more seamless workflow between the two systems.
Read more: Connect to ParcVu

Page management and export

CMS managers can now delete page urls directly from the Pages index, and are shown a confirmation warning to prevent accidental deletions. The export function for pages has been optimized to complete successfully without timeouts, even for websites with a large number of pages.

Adding labels to pages

You can now add labels to pages, similar to facilities. Use it to better organize and filter content within pages, and structure your website. Different content types can be grouped by label.

Label filter for articles in widget

The widget that displays articles on your pages can now be set to display only articles with one or more specific labels. If no labels are selected, all available articles will be shown.

Reliable widget placement and access to content

The manner in which widgets link to content such as pages and events within BEX CMS has been improved. This prevents display errors if linked content is deleted, so your website layout remains professional and consistently rendered for visitors, even as content changes.

Improved list re-ordering

Managing your website content is now more intuitive with better re-ordering capabilities. Use the 'Reorder list' feature to easily drag and drop items within property lists, property specifications, form channel answers, and Search & Book summaries. A custom, desired display order improves both guest and management experiences.